Grants & Frameworks Advisor – Sida
Salary: £34,000 per annum
Sector: Awards Management
Employment Category: Regular
Employment Type: Full-Time
Location: London, UK
Over the past 80 years, the International Rescue Committee (IRC) has developed unparalleled expertise in responding to emergencies and helping uprooted communities to rebuild. Founded in 1933 at the request of Albert Einstein, the IRC’s mission is to help people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. The International Rescue Committee UK is part of the IRC global network, which has its headquarters in New York and London. The IRC is on the ground in more than 40 countries, providing emergency relief and rebuilding lives in the wake of disaster. Through 28 regional offices in cities across the United States, the IRC also helps refugees resettle in the US and become self-sufficient. The IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and, most crucially, accountability to those we serve. The IRC is a tireless advocate for the most vulnerable.
IRC-UK was established in London in 1997 to support the organisation’s global activities and particularly to diversify its donor base and be able to better advocate with European policy-makers on behalf of the people we serve. Since its establishment IRC-UK has grown rapidly and is now acknowledged for its high quality project management, technical expertise in governance and rights and economic recovery, and innovative thinking on early recovery and gender based violence. The IRC also has offices in Berlin, Bonn, Brussels and Geneva. IRC-UK comprises approximately 100 staff across five departments.
The Awards Management Unit (AMU)
Established in January 2016, the Awards Management Unit (AMU) is a global unit with staff based in Bonn, Berlin, New York, London, Nairobi, and Amman. It has responsibility for identifying, securing, and managing all funding from statutory/government donors. The unit is organised into five pillars: Strategic Partnerships and Analytics, Programmes and Grants Support, Compliance and Policy, Programme Development, and Training.
The AMU is a bridge between donors and the field: providing expert technical advice to the field, while maintaining portfolio-level visibility to ensure consistency and compliance, and manage risk. This unit ensures that donor compliance policies and procedures are implemented consistently, and supports all staff working across the grants management cycle for all restricted funding from global government sources. The unit operates within a matrix management system across teams in Germany, the US and the UK, driving functional integration between all relevant units and staff, in collaboration with the Senior Vice President AMU, Vice President, AMU, and the Senior Vice President for Europe in relation to overarching issues with European donors.
The Purpose of the Role
As Grants & Frameworks Advisor – Sida you will provide support on the overall implementation and management of the IRC-UK’s Humanitarian Framework Agreement with Sida (the Swedish International Development Cooperation Agency).
The purpose of this role is to:
Provide grants management and compliance support to the implementation of the Sida Humanitarian Framework Agreement (HFA); review and submit correspondence to the donor.
Lead on the coordination and submission of the framework and audit reports; monitoring spending plan and grants performance and support in the development and submission of funding applications.
Key Working Relationships
Close working relationship with Programmatic and Learning Advisor as well as other AMU pillars – especially the Regional Program & Grants support team, Regional Grant Advisors (RGAs), Regional Grants Directors (RGDs); Senior Program Development Advisors (SPDAs) / Program Development Advisors (PDAs), as well as the Compliance and Policy team – and country & regional offices globally.
Scope and Authority
As Grants & Frameworks Advisor you have the authority to make decisions within the parameters of donor policy and procedures, referring any non-routine and complex matters to the Grants & Frameworks Manager.
Responsibility for Resources:
This position does not have budgetary or line management responsibilities.
Act as an internal focal point for any issues related to the implementation and management of the Sida Humanitarian Framework Agreement under the guidance / supervision of the Grants & Frameworks Manager.
Handling and cultivating professional relationship with Sida HFA focal point and relevant staff from the Humanitarian Unit; to facilitate meetings and engagement as needed; provide updates on implementation and grants management issues and support in preparing materials for briefing events and meetings.
Addressing queries in relation to implementation issues and standard compliance questions (e.g. visibility, budget variance, reporting deadlines, procurement) in coordination with AMU Compliance and Policy pillar.
Reviewing and submitting correspondence and amendments to the donor in a timely manner, including narrative and financial reports; Cost Extension, No Cost Extension, budget realignments, project changes and critical updates, ensuring that all documents and information submitted are quality and compliant.
Leading on the submission of Sida framework narrative, financial and audit reports; producing templates, guidance and timeline; involving relevant internal and external (audit firms) stakeholders and ensuring that donor requirements and quality standards are met and reports are submitted on time.
Collating inputs for framework proposals, write proposal sections, consolidate and edit inputs from colleagues if required.
Preparing and consolidate budgets, and coordinate internal reviews and approvals before submission.
Producing quarterly internal financial management updates and produce analysis on interim reports.
Updating internal systems for data management; including Otis and internal management tracker
Contributing to AMU/Unit work plan and delivery of specific projects
In collaboration with the Finance and Frameworks team, reviewing Budget versus Actuals of the Quality Assurance and Learning component; ensuring the use of correct coding on expenditure and regularly update spending plans.
Participating in field visits to monitor progress on HFA grants;
Supporting the project team with event arrangements (participants, venue, etc)
Experience, Skills, Knowledge and Qualifications:
Demonstrable experience and a deep understanding of European institutional donors and their requirements.
Substantial experience of grant management: preparing donor narrative and financial reports, including audit reports (e.g. Sida); preparing budget amendments, cost extension; request project changes, preferably for Sida.
Experience of budget monitoring and financial management.
Experience of proposal writing and supporting teams in developing proposal submissions.
Experience with / working in developing countries and/or humanitarian context.
Flexible and able to shift quickly to changing priorities
Strong organizational skills with the ability to plan and prioritise your time and activities in order to manage multiple demands
Ability to work in close collaboration with team members in a multi-location team
Ability to build and maintain good working relationships
Good analytical skills and excellent attention to detail.
French and Spanish language skills desired
Knowledge of Sida
Degree, preferably in a subject related to IRC’s work (International Relations, Refugee or Migration Studies, Development Studies, Public Policy), or equivalent
IRC-UK is committed to equality of opportunity and non-discrimination for all applicants and employees. IRC-UK seeks to ensure we achieve diversity in our workforce regardless of gender, race, religious belief, nationality, ethnic/national origin, sexual orientation, age, marital status or disability. IRC-UK welcomes applications from all candidates, including refugees who have the right to work in the UK.
The deadline for applications is 9am on 31st January 2019. Interviews will be held between 4th and 8th February 2019.
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